Letter of Intent (LOI) Process

The Ohio Access to Justice Foundation, in an effort to streamline and simplify grantmaking from the perspective of both potential grantees and the Foundation, is introducing a new Letter of Intent (LOI) Process.

The Foundation will have two (2) tracks for LOIs.

Track 1: Solicited LOIs

The Foundation will solicit LOIs on particular topics as grant opportunities are available. A deadline to submit LOIs will be provided in the solicitation and the amount that may be requested will be defined.

When a LOI is received, Foundation staff will review it and determine whether to forward it to the Foundation’s Board Program Committee. Foundation staff may reach out to potential grantees to ask additional questions. The Foundation’s Board Program Committee will determine whether to invite a potential grantee to submit a full application. When invited to submit a full application, Foundation staff will provide the potential grantee with instructions on what must be included and when the application must be received.

LOIs that are not reviewed by the Foundation’s Board Program Committee will receive a communication from the Foundation that their request will not move forward in the process.

Track 2: Unsolicited LOIs

A potential grantee can submit a LOI to the Foundation at any time, but the Foundation may not always have grant opportunities available that match the potential grantee’s request.

When a LOI is received, Foundation staff will review it and determine whether to forward it to the Foundation’s Board Program Committee. Foundation staff may reach out to potential grantees to ask additional questions. The Foundation’s Board Program Committee will determine whether to invite a potential grantee to submit a full application. When invited to submit a full application, Foundation staff will provide the potential grantee with instructions on what must be included and when the application must be received.

LOIs that are not reviewed by the Foundation’s Board Program Committee will receive a communication from the Foundation that their request will not move forward in the process, or that their request will be held and will be considered again in the next quarter. Staff may hold LOIs for up to three (3) months after submission, without responding to the potential grantee, to determine if the LOI fits within any upcoming grant opportunities.

Nonprofit organizations (with IRS 501(c)(3) status) located in Ohio, that provide civil legal services, or work on access to justice issues related to civil legal services, may apply to the foundation for awards. Some grant opportunities may be limited to particular subsets of organizations.

LOIs must:

  1. Be submitted in a word document (LOIs submitted in PDF format will not be accepted);
  2. Be submitted by email to grants@ohiojusticefoundation.org;
  3. Not be more than two (2) pages in length; and,
  4. Include the following:
    1. Name and address of the organization;
    2. Contact person name, email, and phone number;
    3. Amount requested;
    4. A brief description of the project/request (include the population to be served, the services that will be provided, and the geographic location served),
    5. A brief description of what will be funded by this project/request (staff, equipment, consultants, etc.)
    6. Include the total cost of the project/request and if the organization will seek funding for this project/request from other sources (if yes, name the potential sources and the amounts you expect to request).
    7. If this is a solicited LOI:
      1. Address any specific questions posed in the solicitation.
    8. If this is an unsolicited LOI:
      1. Include the date by which a decision on the request is desired (while the Foundation cannot guarantee a decision will be made by this date, a date is helpful in guiding our response);
      2. Include a brief description of the need and the ways in which this project/request will address the need;
      3. Address any other information you feel is pertinent to understand your request.